Staff time clock and timecards

ClearDay tracks staff hours in two places: a self-service Time clock every team member uses to punch in and out, and a weekly Timecards ledger where a School Admin reviews, edits, approves, and exports those hours for payroll.

Clock in and out

Open Time clock (/time-clock). Both Teachers and School Admins can use it.

The page shows your current status (Not clocked in or On the clock) with one big button:

• When you're off the clock, the button reads Clock in. Select it to start your shift.
• Once you're on the clock, a live timer counts up your current shift (for example 2h 15m) along with the time you started, like Since 8:03 AM, and the button turns into Clock out. Select it to end the shift.

Your hours roll up into your weekly timecard, where a director reviews and approves them before payroll. There's no separate room or classroom to pick. A punch covers your whole shift.

Review the weekly timecard ledger

The Timecards ledger (/admin/timecards) is a School Admin surface. It lists every staff member who had clock activity that week, with their total hours and each individual punch.

Use the week picker at the top to move between payroll weeks. Each week runs Monday to Sunday, and the header confirms which one you're viewing, like Week of 2026-06-15 (Monday).

Each staff row shows their name and total hours for the week, plus a status tag where relevant:

• On the clock: the person is currently punched in.
• Forgot to clock out: a punch was left open and flagged for your attention.

Under each name, every punch appears as a clock-in → clock-out line with the hours it added. A voided punch is tagged voided and excluded from the total.

Edit a punch

People forget to clock out, or punch in late. To fix a punch, select Edit on its line. In the Edit clock event dialog you can:

• Change the Clock-in time or Clock-out time to a new date and time, or
• Void this punch to exclude it from the timecard total.

Every edit requires a Reason: it's recorded in the audit log, so type something like forgot to clock out before saving. Select Save edit to apply the change; the row's hours recalculate right away.

Approve a timecard

Once a staff member's punches look right, select Approve on their row. The row switches to a green Approved tag. Approving locks the week in as reviewed so payroll can rely on it.

Export payroll

When the week is reviewed, select Export payroll CSV in the top right. ClearDay downloads a CSV of that week's hours (named like payroll-2026-06-15.csv) that you can hand to your payroll provider or import into a spreadsheet.

Related

• Manage your staff directory: find and manage the team whose hours appear here.
• Invite staff: onboard a new hire so they can start clocking in.