Run headcounts and spot checks

Both tools answer one question: is every child who's checked in actually here? A headcount asks every classroom to confirm at once. A spot check verifies one room. Directors, admins and teachers can run both. Each leaves a permanent record.

Start a school-wide headcount

1. On the web, open Head count from Today. The page is titled School head count. In the app, open the School tab and tap the Headcount chip.
2. Choose why you're counting: Routine for a regular count, Drill for a practice run, or Emergency. The Emergency button turns red so nobody mistakes it for a drill.
3. On the web, select Start [reason] head count under Start a head count. In the app, choose the reason when prompted.

In the app, the Headcount chip appears only when classroom care is turned on for your school. Rolling out: if you don't see it yet, it isn't on for your school yet.

Watch it come in

The status refreshes every few seconds. In the app, pull down to refresh. You see the reason, In progress or Complete, who started it, and a bar reading X/Y classrooms completed.

Each room shows Pending, Complete or Discrepancy. A finished room also shows the confirmed count over the expected count, who counted, and the time.

A Discrepancy means the count doesn't match. Go to that room first. When the last room reports in, the page reads Complete. On the web, select New head count to run another.

Run a spot check

1. On the web, open Spot checks from Today and select Perform spot check. In the app, open Spot checks and tap Perform spot check, then choose the room under Pick a classroom and tap Head Count.
2. Choose the Classroom and a Context: Routine, Transition or Outdoor.
3. Optionally set a Location (Classroom, Playground, Cafeteria or Field Trip) and tag Staff present.
4. Every checked-in child starts ticked. Untick anyone who isn't in front of you. All and None flip the list.
5. Add Notes if you need to, then Submit. The button shows the running count, like Submit (12/13).

You get All students accounted for, or Discrepancy detected naming who's missing.

Look back

The Spot checks list shows every check with the room, result, count, context, time and who ran it. The web says Pass and the app says All clear. Open a row for the per-student Present and Missing table.

A spot check measures against the children currently checked in, so keep daily attendance current.