Drafts wait for your team

Sunny does the typing. You do the deciding. Anything that would touch the world (a message to a family, a document filed to a child's record, a change to the roster) arrives as a draft and waits. It does not send on its own. A person on your team reads it first, every time.

You know your families and your teachers. A draft spares you the blank page; it never speaks for you without your okay.

What a draft looks like

A draft is a dashed card with a DRAFTED pill and a DRAFT 1 tag. Dashed means it hasn't happened yet; solid means it has. There is no second style of AI card in Clear Day, so you never have to work out whether something already went out.

On it you'll find:

• The steps: numbered, one per thing that would happen, each with the actual copy that would go. "To Maya Ellis: Hi Maya, Amara's spot in Fern is held through Friday…"
• Where it came from: a line under the draft, and it is honest about how little that usually is. Filing a scanned document is the one Sunny draft that carries a tappable source: a chip that opens the document itself. Every other Sunny draft says "Proposed from this conversation — no source rows cited" in those words, because it was written from the ask you just made rather than from rows it can point you at. The two older drafting surfaces do carry theirs: a suggested reply is labelled with the family message it answers, and a tour follow-up with the tour note behind it.
• Approve, and the approve button names the consequence: Approve & send to 5 families, not a bare "Confirm."
• Edit first, always offered beside approve.

While Sunny is still writing, the dashed border moves. The moment it stops writing, the border stops dead.

Approving

Tap approve once to arm it, again to fire. That second tap is the whole ceremony: no dialog box.

Approving is single-use on our side, not just in the app. If you tap again, or another director opens the same draft on another device and taps it, nothing sends a second time. The record shows one decision, made once, by one person.

Approve a draft on your phone and it turns solid on the office iPad within a few seconds without anyone refreshing anything.

Rejecting

Reject asks for a one-tap reason: too soon, wrong tone, or wrong facts. Skip it if you'd rather; it's optional.

The reason isn't a formality. It's stored on the record beside the draft, and it's what tells us whether Sunny's drafts are landing badly because the timing is off or because the facts are wrong, which are very different problems.

Changing it before it goes

Two paths, and they do different things.

Redraft writes a new version. DRAFT 1 becomes DRAFT 2, and DRAFT 1 stays readable. On the web there's a small version switcher above the card so you can flip between them. Whichever version you're looking at, approving always sends the current one, so what goes out is what you last read.

Edit first is for when you want the wording to be yours. On the web it redrafts in place. In the app it lifts the copy into Sunny's composer so you can rewrite it and send the rewritten version back through as a new draft. Either way you end up reading a draft before anything goes anywhere.

Drafts don't sit forever

An undecided draft expires after seven days. Expiring archives it to your receipts as never sent. It does not "expire into sending": there is no path in Clear Day where waiting too long makes something go out.

Where drafts come from

• You asked. "Draft reminders to the five families who haven't confirmed" comes back as a draft.
• A job you handed off. Ask for the Friday newsletter at 9pm and the draft is waiting before drop-off.
• A schedule you set once. See recurring work and notifications.
• A staff channel. Ask @sunny for something consequential in a channel and it leaves as a draft in your tray, not a send from the room. See ask @sunny in staff messaging.
• Sunny noticed something. An observation card can offer to draft a note. The card itself never sends anything.

Two older drafting surfaces work the same way and are still where you'd expect them: a Suggested reply to a family message in the web inbox (with a Draft reply screen in the app), and the teacher brief for a newly enrolled child. See teacher briefs.

What it can never do

Sunny cannot move money. Billing writes (charging a card, issuing a credit, changing a rate) aren't a draft you could approve by accident; they're switched off in the product entirely. See what the AI can and cannot see.

Good to know

• Editing or redrafting doesn't touch the record the draft was built from.
• Rejecting is safe and reversible in the sense that matters: nothing was sent.
• Until you approve, a draft is yours alone. Families never see one, and a teacher only sees a brief once someone sends it.
• Every decision (approved, rejected with its reason, or expired) lands on the receipt for that job. See work receipts.

If drafts keep landing wrong, it's usually context. The fuller your records, the better the drafts get.