Log daily reports and activities

Everything you log for a child during the day (meals, naps, bathroom trips, activities, notes) gathers into that child's Daily Report. Clear Day groups the entries by type, writes a short summary, and shows the whole thing to families. It's how a parent finds out how the day went.

Open a child's daily report

The report lives on each child's profile.

1. Open a child from a classroom roster.
2. In the app, tap Today's Report on the child's profile. On the web, the report sits at /student/:studentId/daily-report; the page reads Daily Report with the child's name underneath.
3. You'll see whichever sections have entries for the day. The two clients group things a little differently:
   • In the app: Summary, Attendance, Meals, Naps, Activities, Notes, and Photos. There's no Behavior or Bathroom section here.
   • On the web: Summary, Attendance, Behavior, Meals, Naps, Activities, Bathroom, Sleep checks, Notes, and Photos.

Nothing logged yet? The app report reads No report for this day, and the web report reads No daily report for this day.

Log an event

Where you start depends on which screen you're on.

• In the app, open the child's profile and tap Log Event in the quick-action row.
• On the web, go to the classroom roster, find the child's row, and click Log Event. A small menu asks you to pick an event type first.

From there:

1. Choose the Event Type.
2. Fill in the type-specific fields, add an optional note, and save.

The app picker offers Note, Food, Activity, Nap, and Bathroom. The web menu offers Photo, Bathroom, Food, Activity, and Nap: no free-form Note from the roster, but Photo is built in. The app keeps Photo as its own quick-action button instead.

The new entry shows up in the child's timeline and in the daily report right away. On the web, the save button reads Save Highlight (or Save Photo for a photo), and you'll get a "Highlight saved" confirmation; in the app it's just Save.

Meals

Pick Food as the type, then:

• Meal (labeled Meal Type on the web): Breakfast, AM Snack, Lunch, PM Snack, or Dinner.
• Amount: how much the child ate: None, Some, Half, Most, or All. The web shows a slider; the app shows a row of chips.

The report lists the meal with the amount as a tag: "Lunch" with an All badge, say.

If your school publishes a weekly menu, the day's planned meals pre-seed the food logger so you're confirming what was served instead of typing it from scratch. See Author weekly meal menus.

Naps and bathroom

Choose Nap or Bathroom and add a note if you want one. Each entry is stamped with the time you logged it, and the report lists them by time of day.

Activities and educational moments

Choose Activity and write what happened in the note: "Built a block tower and counted to ten." Whatever you type lands in the Activities section. Leave the note blank and the report falls back to "Activity logged at" with the time.

Free-form notes

Choose Note for anything that doesn't fit the other types: a mood, a pickup reminder, a quick word for the family. The text shows up in the Notes section. Note isn't in the web roster menu, so for a free-form note, log it from the app.

Attach photos

To add a picture to the day:

• In the app, tap Photo in the quick-action row and take or pick an image.
• On the web, choose Photo as the event type, click Select Photo, and upload a JPEG or PNG. You can add a caption.

Photos collect in the Photos section as a thumbnail grid, and any one opens full-size when tapped.

A photo event needs an image: there's nothing to save without one. On the web you'll see "Please select and upload a photo before saving" until you attach one. For other event types, an attachment is optional and can be a JPEG, PNG, or PDF.

Log for the whole room

When the same thing happened for several children (the room ate lunch, everyone did an art project), you don't have to log each child one at a time. On the web classroom page, staff (teachers and school admins) get a Log for room button.

It opens a dialog with two tabs.

On the Log for room tab:

1. Pick What happened?: Meal, Nap, Photo, Observation, or Note.
2. Pick Who?: check the children it applies to, or use All / None to select everyone or clear the list.
3. Fill the type-specific fields (a Meal adds the meal and an amount slider; a Photo lets you add one or more pictures), and add an optional note.
4. Click Log for ... (the button counts your selection).

Clear Day fans one entry out to every selected child, so each child's timeline and daily report gets its own copy.

Dictate a batch (Grow)

The Dictate tab turns a free-text note into structured entries. Type or paste what happened ("Maya and Liam both finished all of lunch, then the whole room napped from 1 to 2:30"), optionally pick a Hint (Observation, Meal, or Note), and click Parse. Clear Day drafts one row per entry; review them, Remove any you don't want, then click Confirm & log to save them all at once.

Dictation is a Grow feature. On the Run plan the tab shows an upgrade prompt instead of the form. (This is separate from the Grow lead voice-intake feature used for inquiries.)

Draft a child's highlights with AI (Grow)

The AI Event Wizard is a separate path for logging one child's day in plain language. From the classroom page, open the wizard for a child and:

1. On Draft the highlights, describe the child's day in the text box and click Generate highlights (it reads Regenerate highlights after the first run).
2. Under Review your highlights, Clear Day lists draft entries. For each, you can change the type (Activity, Food, Bathroom, Nap, or Note to parent), edit the text, and (for a Food entry) set the amount slider.
3. Click Save highlights to commit them.

Nothing saves until you review and save, and you can edit any draft first. Like dictation, this is a Grow feature; on the Run plan it shows an upgrade prompt instead.

Sleep board

The Sleep board is a live nap tracker for the whole room, open to staff (teachers and school admins). On the web classroom page, click Sleep board.

• Each child shows as Awake or Asleep. Start nap begins a child's nap; Wake up ends it.
• An asleep child shows a live elapsed timer ("Asleep · 1h 04m") that ticks up while the board is open.
• All down starts a nap for everyone who's awake; All up wakes everyone who's sleeping. The footer keeps a running "X asleep · Y awake" count.

The Sleep board tracks naps as they happen in real time. It's distinct from a logged Nap event (a single entry you add to a child's timeline) and from the Sleep checks section of the web daily report (the periodic check log).

Set the daily behavior rating

Behavior is a once-a-day rating (Star Day, Green Day, or Red Day) separate from the events you log. Staff (school admins and teachers) set it; parents see the badge and the rating timeline read-only.

In the app:

1. On the child's profile, tap the behavior badge next to the attendance badge. (Before anything's set, it reads Rate today.)
2. In the Today's Behavior picker, choose Star Day, Green Day, or Red Day, and add a note if it helps.
3. Save.

On the web, the child's profile has its own Behavior panel:

1. Find the Behavior panel. It shows today's badge, or Not rated today if nothing's set yet.
2. Click Rate today (it reads Change rating once a rating exists).
3. In the Today's behavior dialog, pick Star Day, Green Day, or Red Day, add an optional note, and click Save.

The chosen rating shows as a colored badge, and the panel keeps a running timeline of past days' ratings. In the app, the rating also appears in the report next to that day's badges.

How the summary gets written

Once a day has entries, Clear Day writes a Summary at the top of the report: a short, plain recap of meals, naps, and activities a parent can read in a glance. It's built from what you logged, so the fuller the log, the fuller the summary. For more on what the AI draws from, see What the AI can see.

Look back at past days

Each report covers one child on one date.

• Use the left and right arrows to step a day back or forward.
• On the web, the date picker jumps you straight to a date.

You can't go past today: there's no future-day navigation.

Families see the same per-day report from their side. See How families read daily reports.