Sign-up sheets and conference slots
Available on every plan
Rolling out: if you don't see this yet, it isn't on for your school yet.
Make a sheet for conferences, volunteer shifts, a potluck or a supply drive, share the link, and see who signed up.
A sign-up sheet is a link. Families open it, pick a time or something to bring, and you see the result on a grid. They don't need an account. School admins and teachers can make sheets. You can make as many as you like, with one limit on Free: one open conference window at a time.
Open Daily Kit, then Sign-up sheets. A teacher can reach the page from a link a director shares.
Make a sheet
- Choose New sheet.
- Under What's this for, pick Conferences, Volunteers, Potluck, Supplies or Snack.
- Pick a Room, or Whole school if you're a director, and a Date. A teacher can make sheets only for rooms they're assigned to.
- Choose what families pick. Conferences and volunteer shifts are times. For the others, under Families pick, choose A time or Something to bring.
- For times, choose a slot length and a window with From and Until. The form tells you how many slots that makes. People per slot sets how many can share one. For a list of things to bring, write One per line. A potluck, supply or snack sheet starts with a sensible list.
- For conferences, you can name who they're With.
- Leave Siblings booked once ticked if a family with two children here should hold one slot.
- Choose Make the sheet.
Leaving Title empty is fine. Clear Day names the sheet for you.
If you already have an open conference sheet on Free, you'll see "You already have an open conference window. Close it (or let its day pass) to open another."
Share it
On the sheet, Copy link copies the link families book from. Send it wherever you reach families. Print for the door makes a copy with names and open lines so nobody has to ask.
A family picks a slot and gives a name and, if they want, contact details. It is saved on their phone, so they can come back to the same link to Change time or cancel. If two people want the same time, the second sees "Someone just took that one" with the nearest open times.
Watch it fill
The grid shows each slot with the families in it. Open slots are dashed. Select a slot to place a family yourself, move someone with Move to…, or cancel a booking. Each booking says whether it was "Booked from the link" or "Booked by staff". A Still to pick list, with a count, shows the families who haven't booked.
When every family has booked, the sheet says "Everyone's booked".
Close or delete
Close the sheet stops new bookings, and families see "this one's finished". Reopen the sheet undoes that. Delete the sheet asks first. The link stops working and every booking on it goes.
Nudging families who haven't picked
Nudge families who haven't picked drafts a note for them. That comes with Run and Grow. On Free and Plus, the button opens an explanation instead. Where it's on, the draft is copied for you to paste into your own family list. Nothing is sent from here.
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