Childcare enrollment ROI calculator for daycares and preschools

How the math works

Your numbers, multiplied out. Every assumption named.

Everything on this page is your own inputs, worked out on paper. Here’s the shape of it, before you touch a single field below.

  • Change a field in the calculator below and every figure in it re-derives as you type.
  • The one assumption we make (half of your cold tours coming back, for the high end of that range) is labelled as ours, not presented as a benchmark.
  • No email required to see your number. Nothing to unlock first.
A sample center's stake
4 empty seats
× $1,050/mo × 12
= $50k/yr
at stake, before one follow-up is sent
Seat math

Your center, in your own numbers.

Enter your tuition, your open seats, and how long a family typically stays. Every figure below is worked out from those three numbers.

Your center

Which plan?

Grow ($99) is everything in Run plus the enrollment engine. Run ($59) is operations only. Both are flat, per classroom, on either plan.

Drives Clear Day base cost
Unfilled spots your license allows
Per family, across programs
$
How long a typical family stays
yr
Your own count, not an industry average
Looking back at last year. Your judgment.
Birthdays, sibling milestones, welcoming families back

Numbers update instantly. The URL carries your inputs, so copy it to share with a co-director or your board.

Open capacity, in tuition

$50,400

Your open seats × your tuition × 12. Nothing else is folded in, because the other rows below overlap with this one and adding them up would count the same seat twice. Arithmetic on your own numbers, not a forecast.

The quiet leak
A year at your center
Capacity not in use: 4 open seats × $1,050/mo × 12$50k/yr
Families you felt slipped away: 2 × $12,600/yr$25k/yr
Tours that quietly went silent: 6 last year$13k–$38k/yr
Alumni worth staying close to: 15 families you named$32k lifetime, per family
If even one family finds their fit and stays+$13k/yr
Clear Day keeps this list so you don’t have to.

For reference

A typical family at your center contributes $12,600/yr in tuition, and about $31,500 across a 2.5-year stay. Every other number on this page is based on that.

First look

Clear Day gives your current families a first look at what's next, before you open a wider waitlist. The right family for an open seat is often one you already know.

Quiet signals

An attendance dip, a long stretch without a warm note, an incident conversation that didn't fully wrap up: caught early, while a family is still figuring out how they feel.

Tour follow-ups

The morning after a tour, a follow-up draft is waiting. Your staff reviews it, picks when it lands, and sends. No drafted outreach goes out without someone sending it.

Alumni

Birthday notes, enrollment anniversaries, and prompts when a younger sibling becomes age-eligible keep alumni relationships warm. You decide who to reach and what to say.

Clear Day runs $4,752/yr for 4 classrooms.

That’s Grow at $99 per classroom per month, about 4.5 monthsof one family’s tuition. Fill one seat and hold it that long and the year is paid for. That's the whole cost of Grow; there is nothing else to add.

How these numbers are computed

Every figure on this page is your inputs translated into tuition. We don’t apply an industry-average “tour conversion rate” or “winback percentage.” Those vary widely by program, region, and year, and we’d rather under-promise.

  • Capacity: open seats × monthly tuition × 12.
  • Families who slipped away: your own count × annual tuition. We trust your read on which relationships might have stayed.
  • Tour follow-ups: we show a range, from one returning family (low end) to half of them coming back (high end). That half is our illustration, not a measured recovery rate. Your own would be the number to trust.
  • Alumni:we show what one returning family contributes in tuition over a typical stay, next to the pool size you named. We don’t estimate a return rate.

Want to see how it fits at your center?

Join the waitlist. Once your invite comes up, you'll poke around a real working school and can email us whatever comes up along the way.

Staff sends every outreach draft · Data never trains AI · Encrypted & US-hosted

Your numbers, running alongside your day.

Copy the link above to share this with a co-director or your board, or join the waitlist. Once you're in, Clear Day works from your real roster instead of a worked example.