The thank-you after a tour. The open seat in the right room. The alum’s little sibling turning two. Small moments that add up to most of a year’s enrollment, and the part of childcare software almost nobody else builds.
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Drafted from what you shared. Edit freely.
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The family walks out, the day starts again, and the recap you meant to write never gets written. Clear Day writes it overnight, so a draft is waiting when you open the app the next morning. Ready for review. You pick when it lands.
Your current families get first look at what’s next, before you open a wider waitlist. Clear Day surfaces the right matches. The family who said they’d want full-time when a spot opened, the toddler aging into preschool. The right family often turns out to be one you already know.
A family that left a few years back is still part of your community. Clear Day remembers the birthdays, the anniversaries, and when a younger sibling becomes age-eligible, it surfaces the family and reminds you to reach out to people who already know you.
The Kims stalled at Toured for 6 days. A follow-up is drafted and waiting.
An inbound form, a phone call, a walk-in. They all become a family record, with a first reply drafted in your voice, ready for staff approval.
Tours book through the family record. The morning after a tour, a follow-up draft is waiting, built from what the family said and saw. Your staff edits, picks when it lands, and sends.
When a family is ready, the offer e-signature and deposit happen on the same family record. No double data entry. No families lost in a spreadsheet.
When a family withdraws, a quick two-step opens: when do you want to reach back, and what should the note say? You pick the date; the note is drafted for it.
Birthdays, sibling milestones, anniversaries. They keep landing. When a younger sibling becomes age-eligible, the family surfaces in your list with a reminder to reach out to people who already know you.
The four stages you saw above, as a real drag-and-drop board, every family sitting in the one they’re actually in. Move a card when a tour books or an offer goes out, and the seat-value total per stage moves with it.
The stalled-family note above isn’t a mockup detail. Sparks watches every card and flags it right there, days before a family would otherwise go quiet for good, with a follow-up already drafted and waiting for your review.
Here’s an example. The Okafors tour your center on a Tuesday in March. Your staff and the family click. Then the week happens.
On Thursday, a draft is waiting in your queue. A warm two-paragraph note that mentions the rabbit in the two-year-old room, the morning circle their daughter joined in on, and the question their dad asked about food allergies. Your director reads it, changes one sentence, hits send.
Three weeks later, the Okafors enroll. The timeline shows it plainly: tour March 12, a drafted recap sent March 14, deposit signed April 4. A year of tuition to you.
This is an example, not a testimonial. The steps are real, the family isn’t. Every outreach draft waits for your staff to send it.
The calculator uses your own tuition, not industry averages or made-up numbers.
Questions about the pipeline? Email [email protected]. A person answers.