Last updated: October 19, 2026
The Gully Goose Co, LLC(“we,” “our,” or “us”) provides Clear Day, software for daycare centers, preschools, and private pre-K programs (the “Service”). This Privacy Policy explains what information we collect, how we use it, who else receives it, how long we keep it, and what rights you have.
Clear Day is a business-to-business service. Our customers are the childcare programs that use the Service. The Service is used by:
Children themselves are not users of the Service. Information about children is entered by the program’s staff and by parents and guardians through the program’s forms and apps. We process the information in a program’s account (“customer data”) on the program’s behalf and as described in section 3.
Programs may record health-related information about children that they need for care, such as allergies, medications, immunizations, doctor details, accommodations, and incident reports. We are not a covered entity or a business associate under the Health Insurance Portability and Accountability Act (HIPAA), and the Service is not HIPAA compliant. Programs must not use the Service to store or transmit protected health information on behalf of a HIPAA covered entity, and we do not sign business associate agreements.
We use the information above to:
We do not sell personal information, do not share it for cross-context behavioral advertising, and do not use customer data to train AI models.
Some Service features use AI models to draft routine communications, surface families needing attention, write summaries and progress narratives from existing records, translate messages between staff and families, answer staff questions about their program’s records (including a child’s allergies and medications), answer families’ questions about a program’s published policies, sort enrollment inquiries and support requests, help a program build its public website, and answer visitors’ questions on that website. The same models extract structured fields from a document a staff member uploads, photographs, or pastes (for example, an application, enrollment form, or immunization record, which can include health details such as allergies and medications), map the columns of a spreadsheet a program imports using its column headings and a few sample rows, and clean up the dictated or typed text of a quick call recap into a log entry. These features run on Anthropic’s API.
Clear Day’s mobile app transcribes speech on the device, and the web app uses the browser’s built-in speech recognition, which some browsers process through the browser maker’s own service. Either way, Clear Day’s apps send our servers text, not audio recordings.
The photos teachers share with families are never sent to an AI model. When a staff member attaches an image to a question or scans a form, that image is sent to Anthropic to answer that request, and an image attached to a question can be sent again with later messages in the same conversation. When a school builds its website, screenshots of the draft site, including any photos the school placed on it, are sent to Anthropic to review its design.
Drafts of outreach to a family are presented for staff review, and no such message is sent without a staff member sending it. Two AI-written communications to families are sent automatically rather than by a staff member: the end-of-day report, sent to a child’s parents when the child is checked out (or later that day if no report has gone out) and subject to each parent’s own notification preferences, and the weekly family digest, sent to families with an enrolled child (and skipped in quiet weeks), where each parent can unsubscribe from the digest email with one click. Both are on by default, and a school admin can turn each one off on the web, in School profile under Family communications.
The Service is not directed to children, and we do not knowingly collect personal information directly from children. The program (our customer) is responsible for obtaining any consents required to enroll a child and to use the Service on the child’s behalf.
A parent or guardian who believes information about their child has been collected or used improperly can contact us at [email protected] or contact their program directly. We will work with the program to correct, restrict, or delete the information.
We use the following service providers to operate the Service. None of them receive roster or child records for advertising.
Customer data is stored on US infrastructure.
We also use these service providers for our own business: Google Workspace, for our team’s email, including sales outreach; Slack, for our team’s notifications of new sign-ups, which include the program’s name and plan; and OpenAI, for sorting replies to our sales outreach and preparing sales research. Resend and Anthropic also handle our sales outreach (section 12).
The list of subprocessors, with regions and purposes, also lives on our security page. Email [email protected] to be notified when the list changes.
We keep customer data while the program uses the Service, except for the short-lived records listed below. Canceling a plan ends billing and does not delete data, apart from those records. You can delete your own account, and we delete data on request, as described below.
We do not sell personal information and do not share it for cross-context behavioral advertising. We disclose customer data only (a) at the program’s direction, such as content it publishes on its public website or calendar feed, (b) to the subprocessors listed in section 6, which process it to provide the Service, (c) where required by law or to respond to lawful process, (d) when a signed-in staff member has it returned to their own AI assistant account through a Clear Day connector (section 14), and (e) as part of a merger, acquisition, or sale of all or part of our business. We do not run advertising trackers on this website.
Customer data is encrypted in transit and at rest on US-based cloud infrastructure with role-based access controls. Parents see only their own child’s records and the photos and posts shared with their family. Staff see only the schools they belong to, and no school’s data is visible to another school. Changes to billing, to billing policy, and to key parts of a child’s record (name, enrollment status, classroom, street address, allergies, medications, and immunizations) are recorded with who changed what and when. Full card and bank account numbers are entered directly with Stripe and never pass through our infrastructure. To provide support, authorized members of our staff can sign in as a user; each such session requires recent multi-factor authentication, ends within 30 minutes, and records each change made during it. More detail is on our security page.
Where applicable law gives you privacy rights, those rights apply. Under the California Consumer Privacy Act, as amended by the CPRA, you may exercise the following rights:
We will not discriminate against you for exercising these rights. You may use an authorized agent to make a request for you; we may ask the agent for proof of authorization and verify your identity with you directly.
To submit a request, email [email protected]. You do not need a Clear Day account to submit a request. We confirm receipt within 10 business days and provide a full response within 45 days (15 business days for a request to opt out or to limit the use of sensitive information). We verify your identity before fulfilling a request, and we handle a request about records a program holds together with the program.
If you are a parent at a Clear Day program, you may also contact your program directly.
We may update this policy from time to time. Changes will be posted with a revised “Last updated” date at the top of this page. If a change materially affects how we use information, we will email account administrators in advance.
We contact childcare programs about the Service using the contact details they publish in public licensing records and information from their own public websites, such as the names and roles of staff listed there. We store the replies we receive. We send this outreach through Google Workspace and Resend, draft it with Anthropic, and sort replies with OpenAI and Anthropic.
If you start signing up for Clear Day and do not finish, we keep the email address you entered and how you reached the sign-up page (such as the referring page and campaign tags), and we may follow up about your sign-up.
Recipients can unsubscribe through the link in our bulk outreach emails, or by emailing [email protected]. We keep a record of each unsubscribe so we do not contact that address again. These records are not customer data.
On this website, we use PostHog for analytics. Its browser library stores a random identifier in a cookie or in your browser’s local storage so that repeat visits can be recognized, and records the pages you view and interactions such as clicks (including which sign-up, demo or contact button you used), how far you scroll down a blog post, the number of results and the length, not the text, of a help-center search, and that a form showed an error (never what you type into a form or a search box), along with your IP address and browser details. Visitors stay anonymous: we do not build a profile for a visitor unless they sign in to the Clear Day web app. This website and the Clear Day web app use the same analytics project, and the cookie is shared across useclearday.com and app.useclearday.com, so if you sign in to the web app in the same browser, these visits can be linked to your pseudonymous Clear Day user ID. We do not use cookies or similar technologies for advertising.
If you choose to send feedback from the Clear Day web or mobile app, what you type is sent to PostHog, along with the category you picked, the screen you were on, and your pseudonymous user ID. We ask that you not include children’s names or other personal details.
On the school websites we host, at clearday.school addresses and on schools’ own domains, we also use PostHog, so the school and Clear Day can see how the website is used. Its browser library stores a random identifier in a cookie or in your browser’s local storage so that repeat visits can be recognized, and records the pages you view, where your visit came from (such as a search engine, the Clear Day directory or a QR code the school printed), and whether you tap the call, email or directions links, open the website’s assistant, or start or send an inquiry, along with your IP address and browser details. It does not record what you type and does not record session replays. These events are kept in a separate analytics project from the one for this website and the Clear Day app. If you send the school an inquiry, or the website’s assistant passes your details to the school, we link that identifier to a pseudonymous inquiry ID, never to your name, email address, phone number or anything about your child. The school sees totals, such as how many people visited and where they came from, not individual visitors. School websites honor Global Privacy Control and Do Not Track: when your browser sends either signal, analytics does not run.
Some pages include content from other providers that receive your IP address, such as the map tiles in our childcare directory (OpenStreetMap). Their practices are governed by their own policies.
In the Clear Day app, the web app keeps your sign-in refresh token in your browser’s local storage so you stay signed in, and stores interface preferences there, such as theme, recent searches, and dismissed tips. Public forms that families fill in, such as registration and absence forms, keep a draft in the browser’s local storage for up to 12 hours after the last edit. The mobile app keeps recently viewed information and drafts on your device and removes the recently viewed information when you sign out. In the web app, PostHog stores an identifier in a cookie. Sentry records session replays of about 10% of web-app sessions and of every session that hits an error, and those replays mask all on-screen text and form inputs and block images. PostHog session replays show the app’s interface text but mask form inputs and the text of records about children and families, and block images.
This website honors Global Privacy Control and Do Not Track signals: when your browser sends Global Privacy Control, analytics does not run, and when it sends Do Not Track, analytics does not record your visit. We do not currently offer a separate opt-out control. Clearing cookies and local storage resets the identifier.
This section covers Clear Day’s two connectors for AI assistants such as Claude and ChatGPT. Clear Day for Directors lets signed-in school staff ask about their own school. Clear Day for Parents needs no sign-in and helps adults look for child care and ask for a tour. Neither connector returns a child’s name, birth date or exact age, and connector analytics carry no conversation content.
The assistant platform processes what you type and what a connector returns under your own account with that provider and under that provider’s terms and privacy policy. It is not our subprocessor, even when that provider is Anthropic.
A staff member connects their own assistant account by signing in to Clear Day, or by creating an account during sign-in. The connector then reaches only the schools that staff member belongs to, with what their role and the school’s plan allow. The school controls its lead and family data, and we process it for the school. The connector can return:
It never returns children’s names, birth dates or exact ages, individual health or incident details, photos, inquiry messages, or notes and messages that families or staff write. It does return text the school publishes or schedules, such as the school’s description, program names, curriculum skill names, and calendar event titles.
Four actions change something in Clear Day: booking a tour (which emails the parent a confirmation when an email address is on file), adding a calendar event (which families can see, and which also appears on the school’s public calendar feed if the school has one), moving an inquiry to another stage, and saving a draft change to the school website (which is not published until a staff member publishes it in Clear Day). We mark each of these as an action that makes changes and instruct the assistant to describe the change and wait for the staff member to confirm before it runs. We log each call with the staff member’s account, the school, and the tool used.
To disconnect, use Settings → Connected assistants in Clear Day on the web, which ends the assistant’s access on our side. Removing the connector only in the assistant’s settings may not end its access to Clear Day. Access also ends at once if you change or reset your password, change your email address, all your sessions are signed out (including by our staff), your account is suspended or deleted, or you are removed from the school.
Clear Day for Parents is for adults looking for child care, such as parents and guardians. It needs no sign-in and has no Clear Day account behind it. It can find licensed child care providers, show a provider’s details and compare providers, using public state licensing data; show open tour times at a school that uses Clear Day; and ask for a tour, as described below.
The search criteria you give, such as location, age group, schedule and whether you use a child care subsidy, are used to answer your request. Our logs can record which tool was used, and our analytics record the names of the inputs used, but neither records the values you give. If the assistant shares your approximate location, we keep only the city or region and discard anything more precise. The connector does not ask for a child’s name, birth date or exact age.
To disconnect, remove the connector in the assistant’s settings.
When you ask for a tour through an assistant, the assistant sends us your first name, last name, email address and the tour time you chose. We email you a link to confirm, through Resend. Nothing reaches the school until you open that link and confirm. On the confirmation page you choose your child’s age range (infant, toddler, preschool, pre-K, or expecting); you are not asked for your child’s name. When you confirm, the school receives your request as an enrollment inquiry with your name, email, the tour time and the age range. We control the request until then; after that, the school controls the inquiry and keeps it under its own practices.
The confirmation link expires no more than 24 hours after it is sent. A request you do not confirm expires and never reaches the school. Whether or not you confirm, a daily job removes your name and email address from our own copy of the request two to three days after you made it, and deletes the remaining record (the school, tour time, status and dates) 30 to 31 days after you made it.
To have a tour request deleted sooner, email [email protected]. After you confirm, you can also ask the school to delete your inquiry.
We use PostHog to measure how the connectors are used: which tool was called, how long it took, whether it failed, which assistant app and version made the call, and the names, not the values, of the inputs used. These events carry no input values, no tool results and no error text. For Clear Day for Directors, events use your pseudonymous Clear Day user ID and, for a single-school account, your school’s numeric ID, and include the assistant app’s user agent string. For Clear Day for Parents, the ID is a keyed hash of your IP address and user agent under a key that changes every day, and the IP address and user agent themselves are not sent to PostHog.
Global Privacy Control:
General privacy questions: [email protected]. Security and vulnerability reports: [email protected]. For everything else, [email protected].
By mail: The Gully Goose Co, LLC, 8401 Mayland Dr, Ste 11787, Richmond, VA 23294.
Last updated: October 19, 2026